- To produce a project plan that enables the project to proceed efficiently
What Needs to be Done
This activity will produce a project plan that will enable all of the participants in the project to be clear on what will happen, when it will happen, who will do it and what resources will be applied to it. The specific elements of the project plan will be:
- Aims of the project
- Targets of the project
- Activities to be undertaken
- Responsibilities and accountabilities
- Budget for the project
- Project schedule
- Expected outcomes of the project
- Contingency plans
- Training needs
- Resources required
- Monitoring procedures
This plan will be used both for communication and project management purposes, i.e. all of the stakeholders should be aware of its details and the project manager will use it manage the operations of the project.
The plan should be implemented in a flexible manner to take account of any changes in circumstances that occur during the project.
Who is Involved?
The Project Team are responsible of developing the project plan. The project manager is responsible for its implementation.
You should note that there may be a need to change the membership of the project team at this stage and to appoint a different Project Manager. The tasks of implementing the plan are quite different to all of the activities that have taken place up until this stage. Technical and managerial skills may be needed for the remaining activities the remaining activities (depending on their nature) and these may not exist within the original project team. In addition, it is important to try to integrate the project into the mainstream of the operations of the setting – selecting a project manager who is in the mainstream will help this goal.